Privacy Policy
Neodonya, Inc. ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your personal data when you use our website at https://www.neorecruit.ai/ and related services (collectively, the "Service"). This policy complies with applicable data protection laws, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).
1. Data We Collect
- Personal Data: When you create an account or use the Service, we may collect your name, email address, company name, and payment information (for paid subscriptions).
- User Content: Data you upload, such as job descriptions, CVs, candidate evaluation metrics, and personalized messages.
- Candidate Data: Information about job candidates, including CVs, video recordings, interview transcripts, and behavioral data (e.g., tab-switching detection), processed on behalf of users.
- Usage Data: Information about how you interact with the Service, such as IP addresses, browser type, device information, and pages visited.
- Cookies and Tracking: We use cookies and similar technologies to enhance your experience, analyze usage, and deliver personalized content. You can manage cookie preferences through your browser settings.
2. How We Use Your Data
- Provide and improve the Service, including generating interview frameworks, evaluating CVs, and detecting AI-generated content.
- Process payments and manage subscriptions.
- Communicate with you, including sending service-related notifications and responding to inquiries.
- Analyze usage to enhance functionality and user experience.
- Comply with legal obligations and protect against fraud or misuse.
3. Legal Basis for Processing (GDPR)
If you are in the European Economic Area, we process personal data based on:
- Contract: To provide the Service as per our Terms.
- Consent: For optional features (e.g., marketing emails) where you provide explicit consent.
- Legitimate Interests: For improving the Service, preventing fraud, and ensuring security.
- Legal Obligation: To comply with applicable laws.
4. Data Sharing
- Service Providers: Third-party vendors who assist with hosting, payment processing, or analytics, bound by data protection agreements.
- Legal Authorities: When required by law or to protect our rights.
- Business Transfers: In connection with a merger, acquisition, or sale of assets, with notice to you. We do not sell personal data to third parties.
5. Data Security
We implement reasonable technical and organizational measures to protect your data, including encryption and access controls. However, no system is completely secure, and we cannot guarantee absolute security.
6. Data Retention
We retain personal data only as long as necessary to provide the Service, fulfill legal obligations, or resolve disputes. User-uploaded content (e.g., CVs) is deleted upon account termination or as required by law, unless otherwise specified.
7. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access, correct, or delete your personal data.
- Restrict or object to processing.
- Request data portability.
- Withdraw consent (where applicable).
- Opt out of the sale of personal data (CCPA). To exercise these rights, contact us at privacy@neorecruit.ai. We will respond within the timeframes required by law (e.g., 30 days for GDPR, 45 days for CCPA).
8. International Data Transfers
If you are outside the United States, your data may be transferred to and processed in the United States, where our servers are located. We ensure appropriate safeguards (e.g., Standard Contractual Clauses) for international transfers under GDPR.
9. Third-Party Links
The Service may contain links to third-party websites. We are not responsible for their privacy practices or content.
10. Children’s Privacy
The Service is not intended for individuals under 18. We do not knowingly collect personal data from children.
11. Changes to this Policy
We may update this Privacy Policy from time to time. We will notify you of material changes via email or through the Service. Your continued use of the Service constitutes acceptance of the updated policy.
For questions or to exercise your privacy rights, contact us at privacy@neorecruit.ai or Neodonya, Inc., [Insert Address], San Francisco, CA.